Jobs that involve helping people in research are hard to find, and they are open right now – so don’t wait to apply SETA SA has just posted a vacancy that could kick‑start your career.
What the opportunity is
The position is for a Research Participant Administrator at the Shandukani site. You will support participants, keep records, help with office tasks, deal with procurement, and coordinate facilities and IT requests. The role is not just generic office work – it focuses on five key areas:
- Research participant administration – welcome participants, understand their needs, direct them to the right projects, check co‑enrolment, capture data and verify ID documents while keeping everything confidential.
- Office administration and coordination – organise meetings, training, team events, circulate information, order stationery, take minutes and help set up presentations. You’ll also manage access control for the Shandukani site.
- Procurement and financial records – log procurement orders, request supplier quotes, reimburse participants, reconcile those records with the finance team and help calculate refreshment costs.
- Facilities and IT support coordination – record any facility or IT issues (e.g., air‑conditioning, vents, assets) and make sure they are handed over to the right people for resolution.
- Professional accountability – follow policies, produce accurate work, respond to feedback, manage your own workload and work well with colleagues from different disciplines.
Who can apply (requirements / eligibility)
You need:
- Matric or equivalent qualification.
- Good written and spoken English.
- Basic computer skills – especially Microsoft Excel and Word.
- Ability to handle confidential information.
- A reliable attitude and willingness to learn.
There are no strict age limits, but most successful applicants are recent graduates or community workers looking for their first formal role.
What you gain (benefits / skills)
The job gives you:
- Hands‑on experience in research administration.
- Practice in office management, meeting coordination and minute‑taking.
- Exposure to procurement processes and simple financial reconciliation.
- Knowledge of facilities and IT service‑request handling.
- Professional habits such as confidentiality, accurate record‑keeping and teamwork.
- A reference from a recognised South African employer that can help you secure future positions or learnerships.
How to apply (step‑by‑step)
- Visit the official application page (link provided in the original job posting).
- Download the application form and read the instructions carefully.
- Gather the required documents: copy of your ID, matric certificate, proof of residence and a short CV highlighting any related experience (school projects, community work, event organising, etc.).
- Complete the form, attach the documents and submit it before the closing date.
- Keep a copy of your submission for future reference.
Tips to improve your chances
- Show real examples of using spreadsheets, managing money for a club or organising a school event – these count as transferable skills.
- Proofread your CV and cover letter for spelling and grammar errors.
- Use clear headings in your CV (e.g., “Administrative Experience”, “Financial Handling”).
- Make sure your ID copy is clear and legible.
- Be honest – do not claim experience you do not have.
- Submit early; late applications are often not considered.
Conclusion and next steps
Many South African job seekers feel unsure about applying for admin‑focused roles. Remember, the skills you have from school projects or community involvement are valuable. Take a deep breath, follow the steps above, and send in your application today. Even if you don’t get this position, the process will give you a stronger CV for the next opportunity.
